Sworn translator in Warsaw – Ukrainian, Russian, English

Yes – in Poland a sworn translation has official status: it is accepted by voivodeship offices, registry offices (USC), ZUS, courts, banks and universities across the country. Our translations are made by translators on the Minister of Justice’s register. We prepare them to meet the specific office’s requirements so they don’t get sent back for corrections.

We’ll correct it free of charge. If the office points out an error on our part – in a surname, a date or a document number, for example – we’ll issue a corrected translation.

A sworn translation carries the seal and signature of a translator on the Minister of Justice’s register, which is why offices, courts, banks and universities accept it. It costs 90 zł per page of 1,125 characters with spaces. An ordinary translation has a seal too, but it’s a regular translator’s seal, not a sworn translator’s – it’s enough for correspondence, a CV and often a visa application, and costs 80 zł per page of 1,800 characters. If you’re not sure which one you need, ask the institution you’re submitting the document to.

A standard page is 1,125 characters with spaces, counted in the finished translation, not in the original. Any part of a page counts as a full page. Descriptions of seals, signatures and annotations, as well as the translator’s notes, count as text too, which is why a certificate with several seals can run longer than it looks. We tell you the page count before you order.

Standard turnaround is 2–4 working days from payment confirmation. A certificate or driving licence (1 page) is usually ready the next working day, with a scan the same day. Next-working-day express is available by arrangement, depending on the language and volume. If the document also needs an Apostille, add 1–3 working days for the MFA. Getting an Apostille for documents from Ukraine takes longer: usually 10–14 days for certificates issued after 2016; for those issued before 2016 a duplicate has to be obtained first, so 5–6 weeks in total. For a certificate issued in 2016, it depends on the type of form – we’ll tell you which option applies once we’ve seen a photo.

Most often Ukrainian, Russian and English – both ways, from and into Polish. German, Spanish, Italian, Dutch and French are handled by our partner sworn translators. Other languages are available by arrangement – just ask.

A legible scan or photo is enough for the quote and the translation. The original is needed when the office requires a translation “from the original” – then you show it at a meeting or send it via an InPost parcel locker for inspection. The translator compares it with the scan and adds the appropriate certification, and the original you sent comes back to you together with the translation. The original is also essential if the document needs an Apostille.

Usually not. Polish offices accept translations made by a sworn translator on the Polish register or certified by a Polish consul. A notarised translation from Ukraine or a “certified” translation from the UK has to be redone in Poland, because a Polish office won’t accept it.

Yes. You upload a photo or scan of the document through the quote form, get the price and turnaround by e-mail, usually within 15 minutes, and pay only after accepting the quote, before translation starts – by BLIK or bank transfer. You collect the finished translation at a meeting in central Warsaw or from an InPost parcel locker in any city. If the recipient accepts an electronic version, we can prepare a PDF with the translator’s qualified electronic signature on request – though not in every language.

Yes. We can prepare the translation as a PDF with the translator’s qualified electronic signature on request – though not in every language, so please mention it in the form. Some offices and institutions accept such a file online, but you can’t get an Apostille on it, and not every counter will take it. If you’re not sure what the recipient will accept, order the paper version – you’ll get the scan right away anyway.

Yes. In that case the MFA certifies the sworn translator’s signature. An Apostille is useful when a Polish translation is going abroad and the recipient asks for one. The MFA issues an Apostille only on the paper original of the translation, with the translator’s handwritten signature and seal – not on a scan. The order depends on who will receive the document: most often it’s an Apostille on the document first, then the translation, and finally an Apostille on the translation – this is what Italy and Spain, for example, usually require. Sometimes an Apostille on the translation alone is enough. Check the requirements with the institution you’re submitting the document to – we explain the options for an Apostille with a sworn translation on a separate page.

Yes – that’s the most common case: a set for a residence card or the registry office (USC) usually includes several documents. Orders of 6 pages or more get 10% off the translation, and pages of both sworn and ordinary translations count towards the total. We file all documents that need an Apostille at the MFA in one go.

No. A translation is valid for as long as the document it was made from. Some documents do go out of date, though – an office may, for example, ask for a criminal record certificate issued within the last few months. In that case we translate the new document; the translation itself never needs “renewing”.

No. A translation certified by a sworn translator on the Minister of Justice’s register is valid throughout Poland – an office in Kraków will accept it just as one in Warsaw would. That’s why we handle orders remotely and send the finished translation by InPost parcel locker anywhere in Poland.

Yes. The Apostille certificate is part of the document, so we translate it together with the document – this applies, for example, to documents from Ukraine. Its text counts towards the page total: a standard birth or marriage certificate from Ukraine or Belarus is 1 page, and with an Apostille it’s 2 pages, or 180 zł. For other documents we give the page count, Apostille included, in the quote.